Importing Vehicles

Vehicles can be added or updated in FuelCloud by importing them from a spreadsheet. This can help speed up your account setup, and allow you to make updates to multiple vehicles at once.

When importing or updating vehicles, you will need to use Fuelcloud import templates. Our import templates can be downloaded during the import process.

To import drivers using an import template:

Go to My Assets, and click Vehicles

Click Import

Choose whether you want to add new vehicles, or update existing vehicles

Download the template that is provided

Add your vehicle's details to the template in the appropriate columns. Be sure not to edit the column labels, change the order of columns, or add new columns to the sheet.

1.  Once you've entered all of your vehicle information into the template spreadsheet, upload it to FuelCloud by clicking Browse and selecting the completed template spreadsheet from your computer.
2. Click Submit File
3. Review the data. If you need to make any corrections, click directly on the data that needs to be updated to change it.
4. Once everything looks good, click Save to import your data into FuelCloud

Vehicle Import: Available Fields 

Vehicle Name/Unit Number - Text - Required

This column should contain the name you will use to identify the vehicle in the website and at the pump.

Vehicle Code - Text - (Optional)

This column should contain any internal Vehicle Code, if applicable. If you do not use any internal vehicle codes, this column can be left blank.

Example: N11B

Vehicle Tax Exemptions - *Required

This column should contain the tax exemption status for the vehicle. Accepted values (must be lower case): none, fed, state, fed_state

• none = This vehicle's fuel has no tax exemptions
• fed = This vehicle's fuel is exempt from federal taxes
• state = This vehicle's fuel is exempt from state taxes
• fed_state = This vehicle's fuel is exempt from federal and state taxes

Vehicle Tank Capacity - Number - (Optional)

This column should contain the volume of the vehicle's engine fuel tank in Gallons/Liters depending on your Company Settings (not slip tanks or
compartments, if it's a fuel delivery vehicle).

Example: 40

Product Category - *Required